Employment Opportunities

EMPLOYMENT OPPORTUNITY

CHIEF DEPUTY PROBATE CLERK

The Wayne County Probate Court is seeking to fill an immediate opening for a full time Probate Chief Deputy Clerk.  This position serves at the pleasure of the Judge.

Probate Court Chief Deputy Clerk Job Duties and Responsibilities (not a comprehensive list):

  1. Extensive knowledge of and familiarity with all probate court cases types, particularly estates, guardianships, adoptions, trusts, and all other matters that come before the Probate Court;
  2. Accurately and efficiently recognizes, inputs, processes, and maintains all probate filings and case types;
  3. Competence in drafting of a variety of legal documents (e.g., opinions/decisions, memos, correspondence, subpoenas, amendments, addendums, etc.) with minimal direction of judicial staff;
  4. Performs all duties as a self-starter with great attention to detail, ability to multi-task and prioritize tasks in a fast-paced environment, and the ability to see projects through from beginning to end with little supervision or oversight;
  5. Capable of courteously and promptly responding to all incoming inquiries (whether by phone, mail, email, or in person) to the Probate Court, including customers who may be hostile or abusive;
  6. Accurately maintains, files, and accesses all Probate Court records;
  7. Appropriately supervises, schedules, and trains Probate Court staff, and promotes a team-centered and positive atmosphere;
  8. Runs and submits all reporting as required or requested;
  9. Efficiently and competently operates the court management software;
  10. Possesses exceptional customer service skills;
  11. Demonstrates regular and predictable attendance and a professional appearance;
  12. Maintains closed probate case files pursuant to the Wayne County Probate Court Record Retention Schedule;
  13. Professionally communicates with the public, attorneys, court staff, government agencies, litigants, and other stakeholders;
  14. Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions;
  15. Extensive familiarity with and ability to efficiently and effectively use Microsoft Office and competently work in an Exchange environment;
  16. Any other duties which the Judge, Magistrates, and/or Court Administrator may assign.

Education and Experience Requirements:  Bachelor degree in business administration, pre-law, history, communications, or a closely related field, from an accredited four-year college or university. Specialized or advanced degree such as a Paralegal degree, a Juris Doctor, or a Master’s degree in Business Administration, Human Resources, Archives, Organizational Behavior or a similar field preferred. At least one year relevant work experience required. Consideration will be given for any combination of higher education and experience that provides equivalent knowledge, skills, and abilities.

Skills/Qualifications:

  • Thorough knowledge of court procedures and policies, legal documents, laws, and legal factors pertinent to the Probate Court;
  • Thorough knowledge of the organization, operations, functions, and scope of authority of the Probate Court;
  • Considerable knowledge of effective supervisory and management techniques;
  • Demonstrates flexible and efficient time management and ability to prioritize workload;
  • Ability to understand and follow oral and written instructions;
  • Familiarity with website editing, Adobe Acrobat, and drafting training materials a plus; and
  • Basic understanding of employment law principles preferred.

Applications: Submit a resume in writing by regular U.S. Mail, with cover letter, which must be received on or before July 31, 2019, to the Wayne County Probate and Juvenile Court, Attn: Court Administrator, 107 W. Liberty Street, Wooster, Ohio 44691. You must complete a Wayne County Employment Application and submit it with your resume in order to be considered for the position of Chief Deputy Clerk.

Wayne County Employment Application (required submission with all employment opportunities) may be found here: http://www.wayneohio.org/employment-opportunities. All positions in the Juvenile and Probate Court are at-will. Failure to submit all requested materials will result in non-consideration of the application. No telephone inquiries, please. Applicants will be notified if selected for an interview.

THE WAYNE COUNTY PROBATE AND JUVENILE COURT IS AN EQUAL OPPORTUNITY EMPLOYER

Date Posted: July 11, 2019; Application Deadline: July 31, 2019                                                            

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EMPLOYMENT OPPORTUNITY:

PROBATION OFFICER 1

The Wayne County Juvenile Court is seeking to fill an immediate opening for a full-time Probation Officer 1. This position serves at the pleasure of the Judge and is under the supervision of the Chief Probation Officer.

Probation Officer 1 Job Duties and Responsibilities (not a comprehensive list):

  1. Monitors assigned probationers to ensure compliance with court probation orders;
  2. Conducts in-person visits with probationers;
  3. Investigates complaints concerning alleged probation violations;
  4. Administers and observes drug screens;
  5. Maintains open lines of communication with school personnel, law enforcement, treatment providers, and other community partners;
  6. Maintains accurate and detailed documentation of records associated with assigned cases;
  7. Prepares and files appropriate paperwork with the Court in both hard-copy and electronic formats, including complaints, affidavits, victim impact statements, and pre-dispositional reports;
  8. Performs required duties as an officer of the Court, including serving warrants and making arrests;
  9. Testifies at court hearings;
  10. Responds to calls for assistance with probationers at all times of day on an on-call basis;
  11. Acts as a role model both within and outside the Court;
  12. Demonstrates flexible and efficient time management and an ability to prioritize workload; and
  13. Any other duties which the Judge, Magistrates, and/or Chief Probation Officer may assign.

Education and Experience Requirements:  A Bachelor’s Degree in criminal justice, corrections, behavioral sciences, social work, or a related field, or an Associate’s Degree with substantial experience with juveniles in a criminal justice or social work application; professional level experience in related field of work, preferably with juveniles; a valid driver’s license and clean driving record; and physically be able to perform all job-related responsibilities.

Applications: Submit a resume in writing by regular U.S. Mail, with cover letter, to the Wayne County Probate and Juvenile Court, Attn: Court Administrator, 107 W. Liberty Street, Wooster, Ohio 44691. You must complete a Wayne County Employment Application and submit it with your resume in order to be considered for the position of Probation Officer 1.

Applicants will be considered on an ongoing basis until the position is filled.

Wayne County Employment Application (required submission with all employment opportunities) may be found here: http://www.wayneohio.org/employment-opportunities. All positions in the Juvenile and Probate Court are at-will. Failure to submit all requested materials will result in non-consideration of the application. Applicants will be notified if selected for an interview.

THE WAYNE COUNTY PROBATE AND JUVENILE COURT IS AN EQUAL OPPORTUNITY EMPLOYER

Date Posted: July 8, 2019; Application Deadline: Until filled.

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EMPLOYMENT OPPORTUNITY:

Probate Court Law Clerk

The Wayne County Probate Court is seeking to fill an opening for Law Clerk. This position serves at the pleasure of the Judge.

DUTIES: Under the supervision of the Judge and/or Staff Attorney, the Law Clerk performs legal research and writing, communicates with the public, attorneys, court staff, government agencies, litigants, and other stakeholders (“Court Users”) in person, by telephone, and by written communication; reviews case files for accuracy prior to sending files to the Judge; receives and processes pleadings and other documents, including those that are computerized, digitized and/or microfilmed records of court cases; and performs related work on estates, guardianship, adoption, civil action, and numerous other case types as assigned.

Responsible for researching law sources such as statutes, ordinances, judicial decisions, legal articles, etc. Prepares legal documents such as orders, entries, opinions, and pleadings for review, approval, and use by the Judge/Magistrates. Must be exceptionally detail oriented, able to work in a fast-paced environment, be a self-starter, and proficient with multi-tasking/prioritization of tasks. Must have exemplary customer service skills, be punctual, have regular attendance, and maintain a good attitude. Previous docketing and electronic filing experience preferred, but not necessary.  Familiarity with probate matters will be given priority. May receive, disburse, and accurately account for public funds in the form of fines, court costs and fees. Reports to the Probate Chief Deputy Clerk, Probate Staff Attorney, and/or Court Administrator.

QUALIFICATIONS

  1. Completion of at least one year of Law School and currently enrolled, or a law school graduate, or equivalent experience. Passage of the Bar is not required.
  2. Knowledge of principles and practices of the legal system, particularly of civil procedure;
  3. Knowledge and experience conducting legal research, particularly using Westlaw;
  4. Knowledge of the types and methods of preparation of legal documents and experience with legal writing;
  5. Paralegal certificate or top 50% of law school class preferred, or a J.D.;
  6. Ability to understand and carry out oral and written instructions properly the first time and consistently thereafter;
  7. Ability to express oneself clearly and concisely, both orally and in writing;
  8. Ability to effectively and sensitively handle communications with Court Users;
  9. Proficiency in Microsoft Word, Excel, and Outlook/Exchange environment required;
  10. Ability to establish and maintain effective working relationships with attorneys, Court Users, and Court personnel.

Status: Full time, salary commensurate with experience. Benefits available. The Court seeks at least a one year commitment from the successful applicant.

Physical and Sensory Requirements: With or without reasonable accommodation, the law clerk must be able to operate a computer, telephone, office machines, and must be able to move intermittently throughout the day.

Applications: Submit a resume in writing by regular U.S. Mail, with cover letter, which must be received on or before July 31, 2019, to the Wayne County Probate and Juvenile Court, Attn: Court Administrator, 107 W. Liberty Street, Wooster, Ohio 44691. You must complete a Wayne County Employment Application and submit it with your resume in order to be considered for the position of Law Clerk.

Wayne County Employment Application (required submission with all employment opportunities) may be found here: http://www.wayneohio.org/employment-opportunities. All positions in the Juvenile and Probate Court are at-will. Failure to submit all requested materials will result in non-consideration of the application. No telephone inquiries, please. Applicants will be notified if selected for an interview.

THE WAYNE COUNTY PROBATE AND JUVENILE COURT IS AN EQUAL OPPORTUNITY EMPLOYER

Date Posted: July 11, 2019; Application Deadline: July 31, 2019

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EMPLOYMENT OPPORTUNITY:

DEPUTY PROBATE CLERK

The Wayne County Probate Court is seeking to fill an immediate opening for a full time Deputy Probate Clerk.  This position serves at the pleasure of the Judge.

Duties:  The Deputy Clerk maintains case files, receives pleadings and other documents, and assists the Judge and other clerks with all aspects of the business of the Court.  The Deputy Clerk receives, disburses, and accurately accounts for public funds in the form of fines, court costs, and fees.  The Deputy Clerk communicates with the public, attorneys, court staff, government agencies, litigants, and other stakeholders in person, by telephone, and by written communication. The Deputy Clerk must have a consistently positive attitude and helpful nature.

Education and Experience Requirements:  High school diploma or equivalency.  Paralegal degree or previous legal/clerk/secretarial experience given preference.  Substantial computer skills are necessary in this role, especially an understanding of databases and spreadsheets.  No licensure is required.

Physical and Sensory Requirements:  With or without reasonable accommodation, the Deputy Clerk must be able to operate a computer, telephone, office machines, and must be able to move intermittently throughout the day.

Proficiencies:  Applicant must be exceptionally detail oriented, able to work in a fast-paced environment, be a self-starter, proficient with multi-tasking and prioritization of tasks, capable of operating the Court’s computerized database, and be able to prepare accurate documents.  Proficiency in Microsoft Word, Excel, and Outlook/Exchange environment required.  Applicant must have exemplary customer service skills, be punctual, have regular attendance, and maintain a good attitude.  Previous docketing and electronic filing experience preferred, but not necessary.  Familiarity with probate matters will be given priority.

Status:  Full time; salary commensurate with experience.  Benefits available. The Court seeks at least a one year commitment from the successful applicant.

Applications: Submit a resume in writing by regular U.S. Mail, with cover letter, which must be received on or before October 29, 2018, to the Wayne County Probate and Juvenile Court, Attn: Court Administrator, 107 W. Liberty Street, Wooster, Ohio 44691. You must complete a Wayne County Employment Application and submit it with your resume in order to be considered for the position of Deputy Clerk.

Wayne County Employment Application (required submission with all employment opportunities) may be found here: http://www.wayneohio.org/employment-opportunities. All positions in the Juvenile and Probate Court are at-will. Failure to submit all requested materials will result in non-consideration of the application. No telephone inquiries, please. Applicants will be notified if selected for an interview.

THE WAYNE COUNTY PROBATE AND JUVENILE COURT IS AN EQUAL OPPORTUNITY EMPLOYER

Date Posted: July 11, 2019; Application Deadline: July 31, 2019

The information contained on this web site is not legal advice, nor should it substitute for the assistance of a qualified attorney. Good legal assistance can speed up the court process and prevent costly legal errors.

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